What Do the Data Lookup (Single Item), Data Lookup (List), and Data (Multiselect) Gadgets Do?

Through some behind the scenes magic, the Data Lookup (Single Item), Data Lookup (List), and Data (Multiselect) gadgets allow you to connect to other data sources and allow fields to be automatically populated in your users' forms based on information they provide.

Want a list of all the courses the form submitter is registered for? No problem. The Data Lookup (List) gadget can help with that. Want the form to populate with your faculty members' office location and department? The new data gadgets can help with that too.

Note: The advanced gadgets may require API integrations to be added in Kuali. Your IT department may be able to facilitate this for you. More information on how to do that can be found in the Create an API Integration for Advanced Gadgets article.

Once you have navigated to the Form Builder page of your app, these gadgets can be found in the Advanced Gadgets section in the left panel of the Form Builder.

Data Lookup (Single Item)

Points to external data via created API integrations to automatically fill in additional information on the form based on information provided earlier or associated with a user's profile. For example, a student may provide their student id on the form. The Data Lookup (Single Item) gadget could then automatically populate other fields with the student's GPA, major, email address, etc. A Data Lookup (Single Item) field is not editable in the form by the form submitter.

Data Lookup (List)

Points to Kuali Data (People, Groups, Apps) or external data via created API integrations. Allows the form submitter to select a single item from a dropdown menu or typeahead gadget based on information provided earlier in the form or associated with a user's profile. For example, a student may provide their student id on the form. The Data Lookup gadget could then populate a list of their courses allowing them to select a course.

Data Lookup (Multiselect)

Points to Kuali Data (People, Groups, Apps) or external data via created API integrations. Functions like the Data Lookup (List) gadget but allows the form submitter to select multiple items from a dropdown menu or typeahead gadget. For example, a student may wish to select multiple courses rather than just a single course as in the previous example.

Other Advanced Gadgets:

Submitted By

Metadata to display the name of the user who created/submitted the document. 

Read-Only Data

Allows you to add information (metadata or form data) to your form that is uneditable to submitters.

For more information, see the following article(s):

• Form Gadget Overview - Data Lookup (Single Item)
• Form Gadget Overview - Data Lookup (List)
• Form Gadget Overview - Data Lookup (Multiselect)
• Form Gadget Overview - Submitted By
• Form Gadget Overview - Read-Only Data