Publishing an App

• Publish an App
• First Publish
• Publishing Updates
• Ensure users can submit

Publish an App

Until you publish your app and as long as the yellow Draft flag is visible at the top left of the screen within the app:

Any changes you have made to your app will not be visible to submitters.

To publish your app click on the Publish button at the top right of the page

First Publish

If this is your first time publishing, more than likely you won't have any errors to correct, and you will see a screen similar to the picture below.

Please note, you have the option to select 'Show saved drafts in Document List' only on the first publish of an app.  This allows app admins to view documents started in the app but not yet submitted and the end user will receive a prompt on their initial save informing them that admins can see their drafts.  After this first publish you can no longer change this setting to enable or disable the view of unsubmitted drafts.

Also, please refer to the How and Where to Test Your App Before Going Live article for some guidance and best practices when deploying an app.

Publishing Updates

If you have previously published your app and are making changes to it, the Publish page will display a summary of changes you have made to this draft, and it will show any errors that need to be corrected.

Until all errors are resolved, you will be unable to publish your app.

Note: Any form/workflow changes that are published for an app will only be applied to new documents going forward and any draft documents that had never been submitted.  For draft documents, users will get the below 'The form is out of date...' prompt to update their form the next time they enter the document.  Please be aware that fields removed from the form will then be removed from the document when applied.  

If the document had already been submitted at any time prior to these changes being published (even if the document was returned) it will not update to the new form/workflow but remain on the published version it was originally associated. 

Steps to take to ensure users can submit forms

Even though you have published your app from the publish page, your form may still not be visible to your users. To ensure your users can see your form, make sure you take the following actions:

• Click the Publish button from the Publish screen in your app.
• Adjust your app permissions to ensure your users have the form shared with them. See the App Permissions article for more information.
• Share the link to your form. See the Sharing an App/Form article for more information. 

Once those three things are done, your users can begin submitting forms.